KEEP THE DETAILS IN ORDER
The Luxury Group Trip Checklist.
A practical starting point for a trip that works for everyone.
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Start with the group
- Confirm guest count, room pairings and the occasion.
- Agree on a comfortable total travel budget for each household.
- List mobility, dietary and other needs the plan should accommodate.
Choose the right stay
- Compare the exact room category, bed setup, location and cancellation terms.
- Check the full cost, including resort charges, local taxes and transfers.
- For a villa, confirm occupancy limits, deposits and any event restrictions.
Make arrival easier
- Compare arrival airports and realistic transfer times.
- Allow time for connections, baggage and different arrival schedules.
- Confirm entry and document requirements with official sources for each traveler.
Build in the moments
- Choose one or two anchor experiences, with downtime between.
- Verify activity age limits, fitness requirements and weather policies.
- Keep a shared record of what is included and what is optional.
Before anyone commits
- Read supplier payment, cancellation and change terms.
- Confirm who approves bookings and how each traveler pays.
- Discuss appropriate travel insurance and record each traveler’s decision.
- Keep supplier confirmation numbers and support contacts accessible.